7 Ways to Keep Your Guests Cool At Your Outdoor Event or Wedding

The temperature is one of the most important things to consider when planning an outdoor event or wedding. New England may be known for the... Read More

Wedding Tent Rentals

The temperature is one of the most important things to consider when planning an outdoor event or wedding. New England may be known for the cold, but we’re no strangers to hot summer days either.

If it’s going to be a hot time of year during your wedding or special event, you’ll need to take steps to keep your guests cool. Taking proactive steps ensures that your outdoor event or wedding will be a cool and enjoyable experience for all. 

Read on to learn 7 ways to keep your guests cool this summer at your outdoor event.

1. OFFER SHADE

If you’re planning an outdoor event or wedding, one of your top concerns will likely be keeping your guests comfortable. After all, nothing is worse than attending a sweltering event where you can’t escape the heat or sun. 

One of the best things you can do is make sure that there is plenty of shade available. Outdoor event tents can provide respite from the sun for your guests and add a touch of style to your event.

2. PROVIDE REFRESHMENTS

As any host knows, putting together an outdoor event can be a challenge. Not only do you have to worry about the weather, but you also have to ensure that your guests are comfortable. 

An excellent way to keep your guests cool is to provide them with refreshments such as iced tea, lemonade, and other frozen drinks. Not only will this help to quench their thirst, but it will also lower their body temperature.

3. CONSIDER THE TIME OF DAY

When planning an event, the comfort of your guests should be a top priority. One way to ensure that your guests are comfortable is to choose a time of day when the temperature is cooler. 

An early morning or evening event can help avoid the heat of the day. After all, your guests are more likely to hang around and attend your event for longer if there’s a tolerable temperature.

4. CIRCULATE COOL AIR

A New England summer wedding or event is a beautiful occasion, but the heat can sometimes be too much for guests. Portable AC units are a great way to keep your attendees cool and comfortable. 

Many cooling units and misters can be rented and they can be placed strategically around your outdoor tent to provide relief from the heat. Incorporating an AC unit into your wedding plans is a great way to keep your guests comfortable and ensure your special event is a success.

5. AVOID METAL SEATING

Whether you’re planning an outdoor wedding or a corporate event, you already know it’s essential to consider the comfort of your guests. 

One thing you might not have considered? Metal seats that can easily heat up.

Metal seats can become very hot in direct sunlight, making them uncomfortable for your guests to sit on. In addition, metal chairs can be pretty slippery, which can be a safety hazard if not appropriately secured. 

For these reasons, avoiding metal seats at your event is best. Instead, opt for wooden chairs, as they stay cooler in the heat and are less likely to cause accidents. Taking these simple precautions ensures that your guests will have a comfortable and safe experience at your event.

6. PROVIDE COOLING STATIONS

Another way to help keep guests cool is to provide cooling cloths. Cooling stations can be set up around the event space, and each station can be stocked with cold towels and fans. Guests can then choose to grab a towel or fan if they start to feel overheated. 

Not only will this will help to keep them comfortable throughout the event, but you can also add some personalization to make them look festive or match the decor for your wedding or special event. 

7. GIVE GUESTS ADVANCED NOTICE

Ensure to provide advanced notice about the event details: share the fact that it’s being held outside and even offer some attire advice. This will help the guest be prepared, and if they have any health conditions, they can address them accordingly. 

Not only will this make your guests more comfortable, but it will also help them enjoy the event more. And as we all know, happy guests are the key to a successful event!


Keeping your guests cool during an outdoor event is important for an enjoyable day. Follow these tips for a successful event: provide plenty of shade, offer cool drinks and food, consider the time of day, circulate cool air, avoid metal seating, provide cooling stations, and give guests advanced notice. 

By taking these steps, you can ensure that your guests will be comfortable and enjoy the event. And for help with New England event rentals, give us a call at Sperry Tents Seacoast!

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