The coronavirus pandemic has strained businesses in industries of all types, but it’s put particular pressure on those that rely on in-person events. With social distancing, mask protocols, and limited gatherings to consider, special events and wedding planners have seen their fair share of decreased business this year. 

But there’s hope! Pivoting to accommodate for special pandemic circumstances builds better and long-lasting businesses who are sure to exceed any and all needs of their customers. Here are 7 event planning tips during COVID.

1. Adhere to your area’s regulations.

Depending on the severity of coronavirus rates in your area, rules and guidelines may be vastly different. Be sure to follow regulations set by your local government; a visit to your state’s website will help steer you in the right direction. 

2. Consider virtual options.

It goes without saying that the most ideal event type right now is a virtual one. So start by considering whether a remote event is a possibility, then get to work on laying the infrastructure with the right platform, invitations, and so on. It will be a slightly different process than you’re used to!

3. Limit the guest list.

If a virtual event just isn’t going to cut it – and your area allows events to safely be held – keep the guest list as minimal as possible. Keep only VIPs in mind as you create your list, so that guests can safely gather and social distance at your wedding or special event.

4. Host your event outdoors.

Outdoor events are a great way to minimize the risk of exposure for your guests. If weather is a concern, be sure to incorporate a tent rental in your budget and you’ll be well on your way to creating a safe and beautiful environment for your special event.

5. Require masks.

The CDC recommends mask wearing to slow the spread of COVID, and it’s up to you to follow through by requiring all your guests in attendance wear their masks. It’s well within your rights to turn away any guests who refuse to wear masks, but it’s also a great touch to provide masks for those who don’t have one.

6. Make social distancing easy.

As the event planner, it’s up to you to create a floor plan and seating chart that makes social distancing even easier for your guests. Keep chairs 6 feet apart and leave plenty of room between any tables to allow for guests to move about the space easily and safely.

7. Be mindful of where lines occur.

Bathrooms, the cocktail line, and even the entrance or exit doors are all areas where guests tend to gather or line up. Get ahead of these crowds by posting signs that only a certain number of people are allowed in the bathrooms and that guests should maintain their 6 feet of distance apart.

COVID has made event planning more difficult, but we know you’re up for the challenge! Follow these 7 tips in order to keep your business thriving and events keeping your clients’ lives joyful during the coronavirus pandemic.

And for help with New England event rentals, give us a call at Sperry Tents Seacoast!