Planning an outdoor event is exciting; it gives you the chance to create something truly unique and memorable. From sprawling New England views to fresh air, hosting outdoors can elevate any occasion. 

However, it also has a few extra considerations to keep things running smoothly. Here’s a checklist to ensure your outdoor event is seamless, stress-free, and enjoyable for everyone.

Plan for the Weather

Weather can be unpredictable, but a little preparation goes a long way. Peace of mind starts with planning for the unexpected.

• Backup Plan: Always have a rain plan in place. A well-designed tent, like those from Sperry Tents Seacoast, keeps your event safe from sudden downpours or blazing sun.
• Climate Control: Consider the season and time of day. Portable heaters, fans, or even cozy blankets can help guests stay comfortable.
• Forecast Monitoring: Stay updated with reliable weather apps or services in the weeks and days leading up to your event.

Set the Scene

Staging plays a key role in creating the right atmosphere. Strategic staging helps keep your event both functional and visually appealing.

• Layout: Think about where you’ll place key elements like a stage, bar, dining area, or dance floor. Flow is essential for guest comfort.
• Visibility: If you’re using a stage for entertainment or speeches, ensure it’s visible from most guest seating areas.
• Protection: A stage canopy or tent can shield equipment and performers from the elements.

Lay Comfortable Groundwork

No one wants to deal with soggy grass or tripping hazards, so flooring is a must for outdoor events. Quality flooring not only adds elegance, but also keeps guests safe and comfortable.

• Paths and Walkways: Use temporary flooring to create stable, easy-to-navigate paths. This is especially helpful for events on uneven ground.
• Dance Floor: For weddings or parties, a dance floor adds a polished touch and ensures everyone can safely enjoy the music.
• Ground Protection: Flooring also prevents heavy traffic from damaging lawns or soft surfaces.

Include Essential Restrooms

One of the most practical elements of an outdoor event is ensuring adequate restroom facilities. Don’t overlook this detail – it’s a key part of making guests feel cared for.

• Guest Count: Choose restroom options based on the size of your event. Portable restroom trailers are ideal for large gatherings.
• Convenience: Place restrooms in a discreet but easily accessible area, ensuring privacy without being too far from the action.
• Extras: Look for restroom trailers with added touches like running water, mirrors, and climate control to enhance the guest experience.

Once you’ve checked off the big-ticket items, run through the smaller details – like lighting, seating, and catering setup. Outdoor events are all about blending style with practicality, so it’s worth the extra effort to get everything just right.

Ready to bring your outdoor event to life? Sperry Tents Seacoast has the expertise and equipment to make it happen. From elegant tents to practical event design, we’ve got you covered! Give us a call at Sperry Tents Seacoast!