Why Is Your Event Location So Important? 5 Venue Locations for Your Special Event

Event locations are essential for a variety of reasons. Not only will the right event location help set the tone for your event and make... Read More

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Event locations are essential for a variety of reasons. Not only will the right event location help set the tone for your event and make it more enjoyable for your guests, but it can also help ensure that your event runs smoothly and ultimately thrives. 

What’s more: the location of your special event can even be a substantial factor in whether attendees will even come to the event.

If you don’t want all your hard work to be for naught, don’t skimp on the venue location. When choosing an event location, keep a few important factors in mind.

What event location considerations should you make? 

With these factors in mind, you’re sure to choose the perfect event location for your next party.

  1. Consider the type of event you’re planning. A formal event will require a different event location than a casual party.
  2. Consider the size of your event and the number of guests you expect. You’ll need to choose a venue that can comfortably accommodate your event and guests.
  3. The weather and time of year will also be important considerations to make. Will you have an outdoor summer event or an indoor winter event?
  4. Even entertainment will be dependent on location, so think about searching for potential things to do in the location prior to booking your venue.
  5. Consider the logistics, like transportation to and from your event. Make sure the event location is easy to get to and has all the amenities you need for your event to run smoothly. 

5 Venue Locations for Your Special Event

Let’s dive deeper into each one of these considerations for your venue and event location.

1. ATMOSPHERE & THEME

When planning an event, it’s crucial to consider the atmosphere you want to create. The right location can help set the tone and make your event unforgettable. Plus, the theme of your party or special event (glitz and glamor vs. boho-chic, for example) will ultimately make a major impact on your venue choice.

Certain venues may come with everything you need to create the perfect atmosphere. Whether you’re looking for a beautiful hotel or a stunning outdoor setting, the right event location will help you make lasting memories. 

Consider your event’s purpose and desired atmosphere when choosing the perfect event location. With careful planning, you can ensure that your event is one that your guests will never forget.

2. SIZE OF THE GUEST LIST

Parties, shows, and conferences are all examples of events that need a unique venue. And there’s one chicken-or-the-egg conundrum that can potentially cause problems finding the perfect venue: the guest list.

Planning an event requires choosing a venue that’s the appropriate size for the event, or based on the expected number of attendees and the type of event. A smaller venue is usually better for more intimate events, while a larger venue may be necessary for a big event, such as a concert. 

The capacity of the venue will also affect how much room is needed for things such as flooring, seating, and even restrooms. (It also should go without saying that fire code capacity limits should never be exceeded.) 

If you choose a venue that’s too large, it can make any event feel empty and cold; while a venue that’s too small can cause people to feel cramped and uncomfortable. 

3. WEATHER

When choosing a location for your event, be sure to take the weather and climate into consideration. 

A sudden downpour can ruin an outdoor event, so it’s important to have a backup plan in case of bad weather. And even if your event is indoors, extreme heat or cold can make guests uncomfortable and less likely to enjoy themselves. 

So as you plan your event, be sure to take the local weather into account and be prepared for anything! Use an online tool to look up historical weather patterns and see if the time of year you choose is notorious for bad weather. No one can truly predict the weather, but it could play a huge deciding factor, so do your homework.

4. ENTERTAINMENT

Before you book the venue, think about the location at large. When considering an event location, it’s essential to consider whether there is entertainment for guests in the area. 

Your guests may even decide whether or not to attend based on whether there are other things to do in the area. So don’t plan your event in just any town — do some research and find out if there are other fun things to do. If there are, your event is more likely to be a success, as guests will have a great time at your event and exploring the local entertainment. 

Entertainment options can include anything from tourist attractions to nightlife and everything in between. So when planning your next event, choose a city that will keep your guests entertained before, during, and after your event.

5. EVENT TRANSPORTATION

Last but not least, one of the most important reasons to think about venue location is that it can affect transportation costs for attendees or guests. 

If your event is close to a major transportation hub, attendees can take advantage of public transport options, which can save them money. 

Plus, event locations close to transportation hubs tend to be more accessible, making it easier for attendees to get to and from the event. This is especially important if your event is being held in a city that’s unfamiliar to attendees. 

In addition to reducing transportation costs and increasing accessibility, event locations close to transportation hubs tend to be more convenient. This can help to make the event more enjoyable for attendees and help to ensure that they have a positive experience.


Don’t forget about the importance of your event location when you plan your next special event. The venue can make or break the day, so choose wisely. 

And for help with New England event rentals, give us a call at Sperry Tents Seacoast!