School events are one of the most exciting occasions for students, teachers, and staff members. Whether it’s for a sports game, fundraiser, or celebration, school events are a great way to promote school spirit and community involvement. 

However, with the unpredictable weather, it may not always be feasible to host an event outdoors. That’s where a rental tent comes in handy. 

In this post, we share five tips and tricks for hosting your school event in a tent, ensuring a successful and memorable occasion.

1. Determine the Ideal Tent Size

Before you rent a tent, the first thing you need to consider is the size you need. You also need to determine the number of attendees, whether you want tables and chairs inside the tent, and any other equipment you wish to include. 

Once you have a fair idea of all this information, you’ll be in a better position to make a decision about the tent size for your school event.

2. Rent the Right Type of Tent

The type of tent you select will depend on various factors, such as the outdoor location, weather conditions, and the type of event. 

• Sailcloth Tents offer a bold and beautiful backdrop at your event.
• Coastal Clear Tents give you cover without disrupting your view.
• Clear Frame Tents give you another see-thorough option with a little more structure.
• Bayview Frame Tents gives you a view, while blocking the hot rays of the sun above.

3. Add Festive Decorations and Lighting

One of the best things about hosting an outdoor event in a tent is the endless decoration options. Spice it up with tablecloths, festive lighting, balloons, and banners, ensuring the environment is inviting and fun. Don’t be afraid to get creative!

4. Plan Ahead for Weather Conditions

Even if you’ve rented a sturdy outdoor tent, it’s always better to prepare for weather conditions that are unfavorable. You can include patio heaters or fans depending on the time of the year, and always have a contingency plan for potential rainfall.

5. Hire Experienced Event Professionals

Lastly, if you want to pull off the perfect outdoor event for school, hiring experienced event professionals is an excellent investment. They can manage everything from planning, decorations, rentals, catering, and any added services to give you peace of mind.

School events are a fantastic way to create memories, promote school spirit, and bring the community together. Hosting your event in a tent is an excellent way to create an outdoorsy feel and avoid the limitations of unpredictable weather. 

By following these five tips and tricks, you’ll be well on your way to hosting a memorable occasion for everyone. Remember to plan, consider your tent size and type, add festive decorations, and hire experienced event professionals. With these in mind, you will surely succeed in hosting your next school event in a tent.

And for help with New England event rentals, give us a call at Sperry Tents Seacoast!